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user_guides:administrator_user_guide [2022/02/01 22:40] – [Competitor Registration - non-app Users] adminemuser_guides:administrator_user_guide [2023/03/10 21:08] (current) – external edit 127.0.0.1
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 To create an event you must have verified your email address with Event Marshal. This is very quick, free and easy to setup. See this guide for details:  To create an event you must have verified your email address with Event Marshal. This is very quick, free and easy to setup. See this guide for details: 
  
-{{ :manual:create_event_search.png?250|}}+{{ :admin_user_guide:create_event_search.png?250|}}
  
 To create an event, from the event search screen tap the ‘show search’ button. Enter an event name and the date of the event. There is no need to select year and month separately, just go for the day and the month and year will be filled in automatically.  To create an event, from the event search screen tap the ‘show search’ button. Enter an event name and the date of the event. There is no need to select year and month separately, just go for the day and the month and year will be filled in automatically. 
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-{{ :manual:create_event_ext_1.png?250|}}+{{ :admin_user_guide:create_event_ext_1.png?250|}}
  
 Fields that not correctly entered will show an error message. Enter the following information. Fields that not correctly entered will show an error message. Enter the following information.
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-{{ :manual:home_new_event.png?250|}}+{{ :admin_user_guide:home_new_event.png?250|}}
  
 Selecting an event that is in setup will show the event home screen with the status of the event. Elements that are missing or incorrect will be highlighted.  Selecting an event that is in setup will show the event home screen with the status of the event. Elements that are missing or incorrect will be highlighted. 
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 So, lets continue setting up our event. So, lets continue setting up our event.
  
-{{ :manual:registration.png?250|}}+{{ :admin_user_guide:registration.png?250|}}
  
 Selecting the ‘Edit Race’ button will show a summary of the races and registration. The first time this button is tapped the registration checkpoint will need to be set. Tap Registration at the top of the screen or the ‘edit registration’ button at the bottom. Races cannot be created until registration has been setup. Selecting the ‘Edit Race’ button will show a summary of the races and registration. The first time this button is tapped the registration checkpoint will need to be set. Tap Registration at the top of the screen or the ‘edit registration’ button at the bottom. Races cannot be created until registration has been setup.
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 ===== Event and Registration Location ===== ===== Event and Registration Location =====
  
-{{ :manual:registration_1.png?250|}}+{{ :admin_user_guide:registration_1.png?250|}}
  
  
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 ---- ----
 ===== Return to Registration ===== ===== Return to Registration =====
-{{ :user_guides:return_to_registration.png?300|}}+{{ :admin_user_guide:return_to_registration.png?300|}}
  
 After the event and registration location have been set race creation is enabled. This will also allow the '**Return to Registration**' option to be shown. After the event and registration location have been set race creation is enabled. This will also allow the '**Return to Registration**' option to be shown.
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 ====== Creating a race ====== ====== Creating a race ======
  
-{{ :user_guides:race_detail_01.png?300|}}+{{ :admin_user_guide:race_detail_01.png?300|}}
  
 To create a race tap the ‘add race’ button on the bottom of the race summary page. This will prompt you for a race name. Race names can be any length but must be unique within your event. Race names can edited after they are created. Once a race name has been entered tap next. This will create the race and show it in the race summary. Races are created with 10 competitors by default. As new races are not fully setup the icon will show a red warning symbol. To continue setting up the race tap on the race name or icon.  To create a race tap the ‘add race’ button on the bottom of the race summary page. This will prompt you for a race name. Race names can be any length but must be unique within your event. Race names can edited after they are created. Once a race name has been entered tap next. This will create the race and show it in the race summary. Races are created with 10 competitors by default. As new races are not fully setup the icon will show a red warning symbol. To continue setting up the race tap on the race name or icon. 
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 Tapping the ‘Edit Checkpoints’ button on the top right of the race edit page will show any assigned checkpoints. A race must have a minimum of two checkpoints assigned, start and finish, although as described later, these can be the same checkpoint.  Tapping the ‘Edit Checkpoints’ button on the top right of the race edit page will show any assigned checkpoints. A race must have a minimum of two checkpoints assigned, start and finish, although as described later, these can be the same checkpoint. 
  
-{{ :user_guides:race_checkpoint_list_01.png?250|}}+{{ :admin_user_guide:race_checkpoint_list_01.png?250|}}
  
 To add a checkpoint to a race tap the ‘add checkpoint’ button on the bottom of the screen and you will open a selection box.  To add a checkpoint to a race tap the ‘add checkpoint’ button on the bottom of the screen and you will open a selection box. 
  
-{{ :manual:add_checkpoint_1a.png?200 | }}+{{ :admin_user_guide:add_checkpoint_1a.png?200 | }}
  
 The drop-down selection box shown the ‘new checkpoint’ as the first option with checkpoint already created for the selected event available by tapping the arrow down in the select checkpoint box. Checkpoints can be assigned to more than one race. If this is the first time a checkpoint is added only ‘new checkpoint’ will be available. Tap the next button once a checkpoint has been selected or to create a new checkpoint. The drop-down selection box shown the ‘new checkpoint’ as the first option with checkpoint already created for the selected event available by tapping the arrow down in the select checkpoint box. Checkpoints can be assigned to more than one race. If this is the first time a checkpoint is added only ‘new checkpoint’ will be available. Tap the next button once a checkpoint has been selected or to create a new checkpoint.
  
-{{ :manual:new_checkpoint_name.png?200 |}}+{{ :admin_user_guide:new_checkpoint_name.png?200 |}}
  
 If a checkpoint was selected this will be added to the race. If ‘new checkpoint’ was selected then you will be prompted for the checkpoint name. Checkpoint names must be unique within an event. Once a name has been set Tap next and the checkpoint will be added. New checkpoints are created with the same location as registration which must be moved before a checkpoint can be used. If a checkpoint is missing any information this is shown under the checkpoint name with a red symbol.  If a checkpoint was selected this will be added to the race. If ‘new checkpoint’ was selected then you will be prompted for the checkpoint name. Checkpoint names must be unique within an event. Once a name has been set Tap next and the checkpoint will be added. New checkpoints are created with the same location as registration which must be moved before a checkpoint can be used. If a checkpoint is missing any information this is shown under the checkpoint name with a red symbol. 
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-{{:manual:checkpoint_sub_menu.png?150 |}}+{{:admin_user_guide:checkpoint_sub_menu.png?150 |}}
  
 Checkpoints can be re-ordered within a race using the menu selection to the right of the checkpoint icon. Tap the three vertical dots to open the menu and select ‘move up’ or ‘move down’ to change a checkpoints order. The drop down menu can also be used to select automatic or manual operation without opening the full checkpoint edit screen.  Checkpoints can be re-ordered within a race using the menu selection to the right of the checkpoint icon. Tap the three vertical dots to open the menu and select ‘move up’ or ‘move down’ to change a checkpoints order. The drop down menu can also be used to select automatic or manual operation without opening the full checkpoint edit screen. 
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 ===== Edit Checkpoint ===== ===== Edit Checkpoint =====
  
-{{ :manual:checkpoint_edit_1.png?250|}}+{{ :admin_user_guide:checkpoint_edit_1.png?250|}}
  
 To edit a checkpoint tap on its icon to show the checkpoint edit screen. This is the same screen as used to edit the registration checkpoint. As a minimum a new location needs saving for the new checkpoint away from the registration point before it can be used. Checkpoints can be set very close to each other if required. To continue adding checkpoints press the back button on your phone or tablet or the back button on the top left of the screen. To edit a checkpoint tap on its icon to show the checkpoint edit screen. This is the same screen as used to edit the registration checkpoint. As a minimum a new location needs saving for the new checkpoint away from the registration point before it can be used. Checkpoints can be set very close to each other if required. To continue adding checkpoints press the back button on your phone or tablet or the back button on the top left of the screen.
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-{{ :user_guides:kml_buttons.jpg?200|}}+{{ :admin_user_guide:kml_buttons.jpg?200|}}
  
  
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 After selecting the kml file, Return to the Event Marshal app. In the race summary page select the race the selected route is for. If kml file is recognised the import route (kml) button will show green. After selecting the kml file, Return to the Event Marshal app. In the race summary page select the race the selected route is for. If kml file is recognised the import route (kml) button will show green.
  
-{{ :manual:kml_route_import.jpg?200|}}+{{ :admin_user_guide:kml_route_import.jpg?200|}}
  
  Select the green import route (kml) button to preview  the route and tap ‘save’ to assign the route to the race. If you wish to replace a route just reselect an alternative route and save. The route data is saved to the event marshal app and automatically made available to all competitors and marshals. The original kml file is not required after the route is saved. The colour of the route can be changed from the race edit screen.  Select the green import route (kml) button to preview  the route and tap ‘save’ to assign the route to the race. If you wish to replace a route just reselect an alternative route and save. The route data is saved to the event marshal app and automatically made available to all competitors and marshals. The original kml file is not required after the route is saved. The colour of the route can be changed from the race edit screen.
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 ---- ----
 ===== Delete Race ===== ===== Delete Race =====
-{{ :manual:delete_race.png?200|}}+{{ :admin_user_guide:delete_race.png?200|}}
 To delete a race, from the race summary screen select the drop down menu button, three vertical dots, to the right of the race name and icon. Only the race data is deleted, including its route. Checkpoints are not deleted but if not also assigned to another race will become unallocated and need re-allocated to a race or deleted before the event can be activated. To delete a race, from the race summary screen select the drop down menu button, three vertical dots, to the right of the race name and icon. Only the race data is deleted, including its route. Checkpoints are not deleted but if not also assigned to another race will become unallocated and need re-allocated to a race or deleted before the event can be activated.
  
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 ===== Activating an event ===== ===== Activating an event =====
  
-{{ :manual:new_event_tc.png?200|}}+{{ :admin_user_guide:new_event_tc.png?200|}}
  
 Once all event data has been entered and races created an event can be activated. The event home page will show all required information have been set and an event can be activated. Once activated an event will become visible to all event marshals users. If registration is open, as set by the registration dates, competitors can register for races within the event.  Once all event data has been entered and races created an event can be activated. The event home page will show all required information have been set and an event can be activated. Once activated an event will become visible to all event marshals users. If registration is open, as set by the registration dates, competitors can register for races within the event. 
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 The administration menu is access by tapping on the ‘admin’ button on the event home screen. From the administration menu events can be de-activated, closed, reset or deleted. The administration menu is access by tapping on the ‘admin’ button on the event home screen. From the administration menu events can be de-activated, closed, reset or deleted.
  
-{{ :manual:administration_buttons.png?200|}}+{{ :admin_user_guide:administration_buttons.png?200|}}
  
   * De-activate: Activated events can be de-activated and returned to the setup state. This will hide the event from competitors. De-activated events can be re-activated from the event home tab.   * De-activate: Activated events can be de-activated and returned to the setup state. This will hide the event from competitors. De-activated events can be re-activated from the event home tab.
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 ===== Competitor Registration - non-app Users ===== ===== Competitor Registration - non-app Users =====
-{{ :user_guides:registering_non-app_users.png?250|}}+{{ :admin_user_guide:registering_non-app_users.png?250|}}
  
-Non-app users can be registered in an event at any time registration is open for entry. +Non-app competitors are competitors that are taking part in an event but are not using the event competitor or event marshal app. These competitors will be tracked using their assigned numbers and logged the event by marshals.
  
-To register a non-app users an administrator level user logged in as the **Registration** checkpoint is required.+Non-app competitors must be registered on the Event Marshal app by a Registration Marshal when the event is open or by an administrator prior to an event opening. At present event registration needs to be open to register non-app competitors.
  
-{{ :user_guides:registering_1_comps.png?250|}}+To register a non-app users an administrator level user, prior to the event opening, or a registration marshal logged in as the **Registration** checkpoint is required. On the checkpoint tab select **'New non-app Competitor**'. This will open the registration screen. 
  
 +;#;
 +{{:admin_user_guide:registering_1_comps.png?250|}}
 +{{:admin_user_guide:registering_6.png?250|}}
 +;#;
  
-{{ :user_guides:registering_6.png?250|}}+Select the number of non-app competitors to register and the race. Competitor number will be generated automatically and shown on the next screen. Ensure this number is assigned to the competitor before leaving this screen.
  
-{{ :user_guides:registering_9_comps.png?250|}}+If non-app competitors are registered before the start of an event they will need report to registration when arriving at an event. Non-app competitors registered when an event is open are automatically entered into the event.
  
-{{ :user_guides:registering_7-15.png?250|}}+;#; 
 +{{:admin_user_guide:registering_9_comps.png?250|}} 
 +{{:admin_user_guide:registering_7-15.png?250|}} 
 +;#; 
 + 
 +To register more than one non-app competitor , select the number required in the registration screen. 
  
  
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 ===== Competitor Summary Screen ===== ===== Competitor Summary Screen =====
  
-{{ :manual:competitors_1.png?200|}}+{{ :admin_user_guide:competitors_1.png?200|}}
  
 By selecting the '**Competitors**' tab an overview of all the competitors that have entered into the event can be seen. By selecting the '**Competitors**' tab an overview of all the competitors that have entered into the event can be seen.
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 The screen is divided into two sections. The upper panel shows a summary of the event. The panel below shows the panel prior to an event starting with competitors already registered  The screen is divided into two sections. The upper panel shows a summary of the event. The panel below shows the panel prior to an event starting with competitors already registered 
-{{ :manual:race_buttons_1.png?200 |}}+{{ :admin_user_guide:race_buttons_1.png?200 |}}
 By selecting a button with a number the panel below will show a breakdown of the category selected, By selecting a button with a number the panel below will show a breakdown of the category selected,
 As the event progresses and competitors move through the event additional buttons become available. As the event progresses and competitors move through the event additional buttons become available.
 As all competitors clear earlier stages buttons will vanish from the panel.The panel below shows the full range of buttons. As all competitors clear earlier stages buttons will vanish from the panel.The panel below shows the full range of buttons.
-{{ :manual:race_buttons_1a.png?200 |}}+{{ :admin_user_guide:race_buttons_1a.png?200 |}}
 In addition to the category buttons three selection buttons are available that will switch the display from showing all competitors together in a single panel or shown by race. The panel below shows the two races in a simulated event and the breakdown of the competitors within the race. In addition to the category buttons three selection buttons are available that will switch the display from showing all competitors together in a single panel or shown by race. The panel below shows the two races in a simulated event and the breakdown of the competitors within the race.
-{{ :manual:race_buttons_2a.png?200 |}}+{{ :admin_user_guide:race_buttons_2a.png?200 |}}
  
 The panels below show some examples if how competitors taking part in a race can be displayed and sorted. Selecting the yellow buttons allows the different views to be selected. The panels below show some examples if how competitors taking part in a race can be displayed and sorted. Selecting the yellow buttons allows the different views to be selected.
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 {| {|
 |- |-
-All competitors taking in the race sorted in number order || {{ :manual:c1p.png?300 |term}}+All competitors taking in the race sorted in number order || {{ :admin_user_guide:c1p.png?300 |term}}
 |- |-
-All competitors taking part in the race sorted by status. Note, one competitor has no number allocated so their email address is shown until a number is assigned. || {{ :manual:c2p.png?300 |term}}+All competitors taking part in the race sorted by status. Note, one competitor has no number allocated so their email address is shown until a number is assigned. || {{ :admin_user_guide:c2p.png?300 |term}}
 |- |-
-Race displayed by checkpoint. Checkpoint can be expanded to show competitor buttons. Tap on the right arrow beside the checkpoint name to expand the section. ||  {{ :manual:c4p.png?300 |term}}+Race displayed by checkpoint. Checkpoint can be expanded to show competitor buttons. Tap on the right arrow beside the checkpoint name to expand the section. ||  {{ :admin_user_guide:c4p.png?300 |term}}
 |} |}
  
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 ===== Competitor Details ===== ===== Competitor Details =====
  
-{{ :manual:competitor_authorise.png?200|}}+{{ :admin_user_guide:competitor_authorise.png?200|}}
  
 Details of a competitor can be shown by tapping a competitors number or email address in the competitors summary screen.  Details of a competitor can be shown by tapping a competitors number or email address in the competitors summary screen. 
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 At the top of the screen immediate actions are displayed. If a competitor's entry is not authorised or has no number allocated, buttons will show giving these options. Authorising a competitor is immediate and they will be notified in their app their application has been accepted. At the top of the screen immediate actions are displayed. If a competitor's entry is not authorised or has no number allocated, buttons will show giving these options. Authorising a competitor is immediate and they will be notified in their app their application has been accepted.
  
-{{ :manual:competitor_allocate_buttons.png?200 |}}+{{ :admin_user_guide:competitor_allocate_buttons.png?200 |}}
  
 If manual allocation of numbers has been selected in the event setup screen a competitor will need a number allocated once their application has been accepted. An allocate number button will show at the top of the screen. Tapping it will show the number allocation dialog box.  If manual allocation of numbers has been selected in the event setup screen a competitor will need a number allocated once their application has been accepted. An allocate number button will show at the top of the screen. Tapping it will show the number allocation dialog box. 
  
-{{ :manual:get_competitor_number_2.png?200 |}}+{{ :admin_user_guide:get_competitor_number_2.png?200 |}}
  
 To automatically find the next available number for a competitor tap the '**Get Number**' button. The next number available in the race will be found. Alternatively enter the required number manually. If the number is already allocated a warning will display. Duplicate numbers within a race or numbers outside the range selected in the race setup screen are not permitted. Tap save when a number has been allocated. The competitor will be notified of their allocated number. A competitor will not be able to take part in a race without a number being allocated. To automatically find the next available number for a competitor tap the '**Get Number**' button. The next number available in the race will be found. Alternatively enter the required number manually. If the number is already allocated a warning will display. Duplicate numbers within a race or numbers outside the range selected in the race setup screen are not permitted. Tap save when a number has been allocated. The competitor will be notified of their allocated number. A competitor will not be able to take part in a race without a number being allocated.
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 If RFID tags or barcode are being used within the event, codes can be registered against a competitors entry. Tap the edit icon button to the right of the RFID/Scan code field and a dialog box will appear. If RFID tags or barcode are being used within the event, codes can be registered against a competitors entry. Tap the edit icon button to the right of the RFID/Scan code field and a dialog box will appear.
  
-{{ :manual:competitor_assign_rfid_keypad.png?200 |}}+{{ :admin_user_guide:competitor_assign_rfid_keypad.png?200 |}}
  
 At this point scan the barcode, QR code or RFID tag to register the scan code. The code can also be entered manually if required, Codes can only be allocated to one competitor and a duplicate check will be carried out when a code is entered. At this point scan the barcode, QR code or RFID tag to register the scan code. The code can also be entered manually if required, Codes can only be allocated to one competitor and a duplicate check will be carried out when a code is entered.
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 ==== Log Entry and Competitor Map ==== ==== Log Entry and Competitor Map ====
  
-{{ :manual:competitor_10_details.png?250|}}+{{ :admin_user_guide:competitor_10_details.png?250|}}
  
 Below a competitors details the log and a map of the race a competitor is taking part is shown. As a competitor progresses through a race the log will automatically update as they are logged at checkpoints. While competing in a race a competitors location is also logged every 3 minutes, This location is shown on the map and entered when the '**Location**' button is tapped.  Below a competitors details the log and a map of the race a competitor is taking part is shown. As a competitor progresses through a race the log will automatically update as they are logged at checkpoints. While competing in a race a competitors location is also logged every 3 minutes, This location is shown on the map and entered when the '**Location**' button is tapped. 
-Note: Only the most up to date location is recorded, No history of locations beyond checkpoints and the most recent locvation are stored.+Note: Only the most up to date location is recorded, No history of locations beyond checkpoints and the most recent location are stored.
  
 Additional functions include jumping to the first or last log entry. Tapping on a log entry will center the map on the location that entry was made. Tapping on a marshal on the map will scroll the log to that marshals entry if available.  Additional functions include jumping to the first or last log entry. Tapping on a log entry will center the map on the location that entry was made. Tapping on a marshal on the map will scroll the log to that marshals entry if available. 
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 Tapping on the '**Admin**' button will show a menu of administration tools in place of the log panel. Tapping on the '**Admin**' button will show a menu of administration tools in place of the log panel.
  
-{{ :manual:competitor_admin_tools.png?200 |}}+{{ :admin_user_guide:competitor_admin_tools.png?200 |}}
      
 Here an administrator can delete or reset a competitor for the event.  Here an administrator can delete or reset a competitor for the event. 
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 ====== Event map ====== ====== Event map ======
  
-{{ :manual:map.png?200|}}+{{ :admin_user_guide:map.png?200|}}
  
 Tapping on the 'Map' tab at the Bottom of the app will show an overall map of the event. Tapping on the 'Map' tab at the Bottom of the app will show an overall map of the event.
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-{{ :manual:map_filters.png?200 |}}+{{ :admin_user_guide:map_filters.png?200 |}}
  
 To remove the filter, select the filter again and select '**close**'. this will return the map to show all available checkpoints. To remove the filter, select the filter again and select '**close**'. this will return the map to show all available checkpoints.
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 ====== Event Log ====== ====== Event Log ======
  
-{{ :manual:event_log.png?200|}}+{{ :admin_user_guide:event_log.png?200|}}
  
 Tapping on the 'Log' tab at the Bottom of the app will show a log for the event. Every action in chronological order will be shown. Tapping on the 'Log' tab at the Bottom of the app will show a log for the event. Every action in chronological order will be shown.
user_guides/administrator_user_guide.1643755249.txt.gz · Last modified: 2023/03/11 06:07 (external edit)